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MANDATORY SHIFT REQUIREMENT GUIDELINES

In an effort to ensure all parents are aware of the mandatory shift requirement guidelines for the upcoming season, please refer to the points below.

Please note: that by completing the online registration process with SGMHA, you have authorized the charge of $300 to your credit card or the cashing of your cheque deposit for any mandatory shift missed or not completed during the season.

IMPORTANT SHIFT INFORMATION:

  • Every family is required to work one mandatory shift. This is per family; NOT per child registered. 
  • A $300 Mandatory Shift Deposit will be required at the time of registration.  The deposit can either be done by a credit card authorization form or a non-dated cheque.  Deposits are only processed if a member does not show up/complete a shift requirement they signed up for or if they not completed their shift or do not sign up for a shift by February 1st of the current season.  Deposits will be shredded once the shift requirement has been met.
  • Workers must be a minimum of 18 years old, unless written approval by the SGMHA secretary has been given.
  • You must be present for the full shift for it to count towards your requirement. (You cannot show up late or leave early – except with the secretary's approval)
  • Do not wait until the last minute to sign up for shifts. There's a high possibility there will not be any left and the office will not help you find any.  (if shifts are left open during the season and SGMHA pays a credit to members to ensure they are completed, deposits will be processed for members that have not completed their shift and there are no shifts left available to sign up for).
  • Mandatory shifts for 2024-2025 season will consist of the following (shifts offered are subject to change due to current events)
    • 1 EMHW shift during Edmonton Minor Hockey Week - once shifts are confirmed (mid Dec to end of Dec) a link to the i-volunteer sign up platform will be emailed to members still needing to complete their shift requirement.  (shifts may include the timekeeper, scorekeeper, checker (sitting in the stands and checking off that players are on the ice a min of twice per period), door checker (either selling tickets to enter the arena, or checking that you have a ticket to enter)
    • U7 Evaluations - will require 5 evaluators for four 1 hour shifts for two days of evaluations.  Evaluators cannot have a child in this division. If you are interested in this please complete the Evaluator's application and forward it to the U7 Director (u7director@sgmha.ca) and Chair of Operations (chairofoperations@sgmha.ca)
    • SGMHA/PAC Board Position - SGMHA positions determined at the AGM/ PAC Positions are assigned by the PAC Chair
    • SGMHA Annual Raffle Ticket Sales - 15 tickets @ $20 each to be sold to complete the requirement (if there are unsold tickets returned the shift will be deem not completed and the shift deposit processed.)  An email will be sent out mid Oct regarding pick up of tickets for members to complete their shift requirement.  Raffle Draw will be Feb 2024.
    • Head Coach/Manager/Treasurer/Safety Position on the team - If you are anticipating of being named for one of these positions on a team, please do not sign up for any other shift requirement option prior to Nov 1.  Credits will not be issued if a member is listed for the Head Coach/Manager/Treasurer/Safety  of their team and also sells raffle tickets  (Head coach and Safety person MUST meet the course requirements to be exempt) Please see the Hockey Alberta coach requirement page
      • If you are appointed the Head Coach, Manager, Treasurer of Safety Person position and you have signed up for a shift, please contact the office to confirm that the shifts have been removed if you have not received a confirmation email.
      • The Safety Position must be a bench staff member and registered to the HCR. 
    • The SGMHA executive may offer other options throughout the year to complete mandatory shift requirements.

For shifts that use the i-volunteer system, (online sign-up system), when signing up for a mandatory shift,  be sure to confirm your slot by clicking "confirm" on the confirmation email you receive within 10 minutes. Failure to do this may result in the shift being booked by someone else. If you have not confirmed the shift and it opens up in the system for another member to sign up for it, your name will be removed from the slot.  ​​​​​​​

EXTRA SHIFTS 

PLEASE NOTE THAT IF YOU SIGN UP FOR MORE THAN YOUR REQUIRED MANDATORY SHIFTS, ONLY ONE SHIFT WILL BE APPLIED TO YOUR REQUIREMENT (NO CREDITS WILL BE GIVEN FOR EXTRA SHIFTS WORKED)


  • You are still responsible for any shifts you sign up for, therefore if you have signed up for more than one shift or need to cancel a shift you signed up for, you must notify the office 4 business days prior to the date of the shift to have the shift removed.  Shift cannot be cancelled within 4 business days of the date of the shift,  you are responsible to find someone to work the shift for you at this point.  A shift deposit will be processed for any shifts if you don’t show up.

  • Should you wish to work more than the required shifts, please email the office to have your name added to the spare list. You will be contacted if there is an unfilled spot or a no show has happened and given the option to work the shift for a credit.

If you have any questions or concerns about any mandatory shift please feel free to contact the SGMHA Secretary at secretary@sgmha.ca or the office at office@sgmha.ca

BINGO SHIFTS

Bingo Shifts are no longer listed as an option for the Mandatory Shift Requirement but for Credit only. 

NO-SHOW/ CANCELLATION POLICY:

Once you have signed up for a shift, it is yours. It cannot be returned or cancelled

  • If you do not show up for a scheduled shift, you will be marked as a no-show, and your deposit (cheque or credit) will be processed immediately.

  • Situations can happen. There may be a time when you cannot meet your commitment. If this happens, it is STILL your responsibility to find a replacement to take your shift or switch with another parent.  Email or phone message notification sent to the office, secretary, or bingo manager for failure to not show up for a shift, regardless of the reason will be treated as a no-show and your deposit will be processed.

    • There is a tab on the SGMHA website under the mandatory shift requirement tab for people who you can pay to work your shift, or you can check the shift trade/ giveaway tab to see if there are any options available or post your own information.

  • If you do not find a replacement and fail to show up for the shift, your cheque or credit card will be processed.

MANDATORY SHIFT SPARE LIST

Below is a list of people who will work your mandatory shift requirement for the current season. Please contact them directly and make arrangements for payment to be made to them to work your required shift. They will sign in under their name, and initial beside your child's name on the sign in sheets. Please note it is still the member's responsibility to ensure the shift is worked by the end of the year. 

If you wish to have your name added to the spare list,  please contact the office by email at office@sgmha.ca.  You must be a member of the association to have your name added to the spare list.  Names on the spare list are automatically removed at the end of the season.

** If you would also like your name listed for on the bingo spare list, please make sure in your email that you state you would like your name on the mandatory spare list as well as the bingo spare list**

Sherri Keatleysherrikeatley@gmail.com
Jennifer Yaseykojyaseyko@nait.ca780-237-2632